Accreditation Maintenance Activities

Programs

Keep the list of approved programs with COE updated in terms of program names, length, and active status.

State licenses (if required), the Council’s list of approved programs, and school catalogs must be exactly the same. If one of these three changes, the other two must also be changed.

Substantive Changes

Inform the Council of substantive changes as they occur in accordance with the Handbook and Policies and Rules.

Use the chart of substantive changes in the Handbook as a general guide.

Reports

Institutional Annual Reports

File annual reports each year and review with the staff the criteria the institution must maintain compliance with.

Make sure that documentation exists that demonstrates compliance with the criteria. Use this documentation to put together exhibits for reaffirmation team visits.

Financial Reports

Non-public institutions must provide the Council with a copy of audited financial statements and a completed COE Financial Form each year (financial documentation is due in the COE office no later than 6 months after the fiscal year end).

Workshop Attendance

Be sure appropriate staff members attend Council workshops required for hosting team visits in the timeframe specified by the Handbook.

Documentation

Keep a current, complete accreditation file – both for Council compliance and for assisting other faculty and staff with information about the school’s accreditation status.

Committees

Be sure to schedule advisory committee meetings for the year and collect minutes from each meeting for the institution’s accreditation file. (This is one of the most common recommendations institution’s receive during accreditation team visits: the failure to host and document advisory committee meetings.)

Reaffirmation of Accreditation

Reaffirmation of accreditation must occur from two to six years after initial accreditation or any subsequent reaffirmation decision. The time interval for reaffirmation is determined by the Commission as a part of its accreditation or reaffirmation decision. Institutions must meet the same requirements for reaffirmation as required for initial accreditation (see Section III.B.1 above). At the discretion of the Commission, the institution may be required to undergo reaffirmation earlier than the previously determined year.

Institutions undergoing reaffirmation of accreditation must send the chief administrative officer or other full-time employee at the main campus of the institution to a Commission-sponsored Self-Study Workshop within six to 18 months prior to hosting the reaffirmation visiting team. The only substantive changes that will be considered for approval prior to six months before hosting a reaffirmation visiting team are adding new programs and revising existing programs.

Institutions being considered for reaffirmation of accreditation must obtain reaffirmation within 12 months after the first review by the Commission. If reaffirmation has not been granted within that twelve-month period, the institution shall be dropped from accreditation.