Applications & Forms

Membership Applications

Click on the icons below to save copies of membership applications and forms.

IMPORTANT: Refer to the appropriate version of the Handbook of Accreditation for detailed information about membership requirements, conditions, and standards. Refer also to the Policies and Rules of the Commission for important procedural information.

Name Application Site Visit Check Sheet Application Fees*
Candidate for Accreditation(Public, Non-Public, Job Corps Centers) APP: Candidate for Accreditation (Jan 2015) (1681) Form Not Available-Check Back 1,500
Candidate for Accreditation (Federal Institutions) Candidate Application for Federal Institutions (Oct 2012) (2134) Form Not Available-Check Back 1,500

* – Other fees may apply. See Handbook of Accreditation for more information.

Substantive Change Applications

The chart below lists substantive changes institutions request approval for most frequently.

The list below is not a comprehensive listing. If you need more information about a change that does not appear below, refer to the most current version of the Handbook of Accreditation, or contact the Council office.

Click available links to access applications and site visit forms.

Substantive Change Letter of Notification Required Application Required Commission Review/Approval Required *Site Visit Required/Check Sheet Fee Required
GOVERNANCE/CONTROL
Change of Governance X
Change of Ownership or Control(Reinstatement of Accreditation) APP: Reinstatement of Acc - CofO (Jan 2015) (914) X X 3,000
Change of Stock, Not Control X
Change of 50% or more in the voting membership of a non-profit institution’s board X X X 3,000
INSTITUTIONAL
Change of a Branch to a Main Campus APP: Branch to Main Campus (March 2015) (730) X x 3,000
Main Campus/Branch Campus Relationship Change x X x 3,000 Per Change
Significant Reduction in Funding Level  X
Merger of two or more institutions (See Handbook for definition) Merger Application - 2012 (1684) X x 3,000
Change of Name APP: Change of Name (Jan 2015) (833) 500
Change of Location (A change of location is defined as a physical relocation of an existing main, branch, or extension campus) APP: Change of Location (Jan 2015) (936) X x 1,000
Monitoring Institutional Growth – FTE (Notice required within 30 days of increase of 25% or more from most recently reported FTE in the annual report.) Formal Notice of FTE Increase 2011 (2130)
Contractual Agreements for Consulting or Recruiting (Third-party review fee may apply) x
Withdrawal from Accreditation x
ADDITIONAL NON-MAIN CAMPUS SITES
New Branch Campus (Only one application for the establishment of a branch or extension shall be accepted at a time. An application for a second branch or extension will not be accepted until after the on-site visit of the first application and final approval by the Commission.) APP: New Branch (Feb 2015) (919) X X 1,500 (Plus Branch Dues)
New Extension Campus (Only one application for the establishment of a branch or extension shall be accepted at a time. An application for a second branch or extension will not be accepted until after the on-site visit of the first application and final approval by the Commission.) APP: New Extension (March 2015) (829) X X 1,500
Instructional Service Center APP: Instructional Service Center (Feb 2015) (843) X X 1,500
Extended Classroom APP: Extended Classroom (Apr 2015) (692) X X 1,500
Permanent Closing of Non-Main Campus Site Campus Closure Application - 4-1-2015 (725) 500 Per Location
PROGRAMMATIC
2Associate Degree program – PUBLIC (Initial degrees are defined as a Change of Scope and require a site visit.) APP: New Associate Degree - Public (Feb 2015) (761) X X 1,000 for Initial Degree / 500 for Subsequent Degree
2Associate Degree program – NON-PUBLIC  (Initial degrees are defined as a Change of Scope and require a site visit.) APP: New Associate Degree - Non-Public (Feb 2015) (821) X X 1,000 for Initial Degree / 500 for Subsequent Degree
2 Mini-Form – PUBLIC Mini-Form 12-18-15 (1252) X
2Addition of New Program – NON-PUBLIC NEW PROGRAM Application NON-PUBLIC - March 2015 (3651) X 500
12Change in Existing Program – objectives, length, content, or other revisions equaling or exceeding 25% or more Change in Existing Progam Application - 2015 (3484) X 250
12Change in Existing Program – Increase in Length of LESS than 25% (Non-Public) CEP - Less Than 25% (Non-Public) (241) X 250
12Change in Existing Program – Decrease in Length of 25% or more [Download id not defined] X 250
2Program Modification (Application for Course Prep Hour Approval) APP: Program Modification (2015) (768)  250
Program Relocation/Replication – Non-Public (Addition of a currently-approved program to another approved campus or moving a currently-approved program from one approved campus to another.) Program Relocation or Replication 2015 (2375)  250
Institutional Distance Education Delivery – NON-PUBLIC
(See Handbook for definition.)
Institutional Distance Education Application - 2012 (1870) X X 1,000
Change of Scope – New Occupational Area APP: Change of Programmatic Scope (Jan 2015) (869) X  X 500
Clock Hour/Credit Hour Conversion Clock Credit Conversion - 2015 (3098) X 250 Per Program
Contractual Agreements for Instruction (with entities that are/are not Title IV, HEA certified) Application for Contracts for Instruction July 31, 2012 (1401) X 1,500
Teach Out of a Program (Programs offered by member institutions with students currently enrolled) Institutional Teach-Out Form - 4-1-2015 (978)
Teach Out Plans/Agreements (Teach outs involving two or more institutions) Two Party Teachout Application - 4-1-2015 (617)  X

1The only substantive change that will be considered for approval while an institution is in candidate status.

2The only substantive changes that will be considered for approval for accredited institutions within six months prior to hosting a visiting team for reaffirmation of accreditation.

Forms

Name File
Self-Study Forms for Institutions Hosting Accreditation Teams in Calendar Year 2017
 2016 Self-Study Form – Ownership Form Coming Soon
 2016 Self-Study Form – Task Sheet Form Coming Soon
 2016 Self-Study Form – Staff Charts Form Coming Soon
 2016 Self-Study Form – Postsecondary Program Chart Form Coming Soon
 2016 Self-Study Form – Secondary Program Chart Form Coming Soon
 2016 Self-Study Form – Clock Hr/Credit Hr Chart Form Coming Soon
 2016 Self-Study Form – Employer Program Verification Form Coming Soon
Link to Advisory Committee Survey Form https://www.surveymonkey.com/s/OccAdvisoryCommStandards
Self-Study Forms for Institutions Hosting Accreditation Teams in Calendar Year 2016
2015 Self-Study Form – Ownership 2015 Form of Ownership for Self-Study (1065)
2015 Self-Study Form – Task Sheet 2015 Self-Study Task Sheet (1322)
2015 Self-Study Form – Staff Charts 2015 Staff Charts for Self-Study (1035)
2015 Self-Study Form – Postsecondary Program Chart 2015 Postsecondary Program Chart for Self-Study (1079)
2015 Self-Study Form – Secondary Program Chart 2015 Secondary Programs Chart for Self-Study (674)
2015 Self-Study Form – Clock Hr/Credit Hr Chart 2015 Clock Hr/Credit Hr Form for Self-Study (833)
2015 Self-Study Form – Employer Program Verification 2015 Employer Verification Form for Self-Study (1460)
Link to Advisory Committee Survey Form https://www.surveymonkey.com/s/OccAdvisoryCommStandards
Institutional Annual Report Forms
Form-Improvement Plan for Triggered Programs Improvement Plan Form (1604)
Instructions-Improvement Plan for Triggered Programs Instructions-IMPROVEMENT PLAN FOR TRIGGERED PROGRAMS (2386)
FTE Increase Notification Form Formal Notice of FTE Increase (1633)
Enrollment Monitoring Form Enrollment Monitoring Form (3207)
FTE Calculation Worksheet FTE Calculation Worksheet (4431)
CPL HEIGTHENED MONITORING Data Reporting Form (Excel Spreadsheet and Word Document) CPL Data Reporting Form (Excel Spreadsheet) (4829)INSTRUCTIONS for CPL Data Reporting Form - HEIGHTENED MONITORING (5667)
2015 CPL Calculation Worksheet and Instructions (Excel Spreadsheet and Word Document) CPL Calculation Worksheet (Excel) (7164)Instructions for CPL Excel Spreadsheet 2015 (1603)
2015 CPL Chart and Instructions for Job Corps Centers (Word) 2015 CPL Chart and Instructions for Job Corps Centers (443)
Forms for 2017 Visiting Teams
2016 Check Sheets For Visiting Teams – Federal Version Form Coming Soon
2016 Check Sheets For Visiting Teams – Generic Version (Public and Non-Public Institutions) Form Coming Soon
2016 Check Sheets For Visiting Teams – Job Corps Version Form Coming Soon
Worksheet For Visiting Teams: Branch/Extension Campuses Form Coming Soon
Worksheet For Visiting Teams: Refund Policy Form Coming Soon
Worksheet For Visiting Teams: Course Prep Form Coming Soon
Forms for 2016 Visiting Teams
Unannounced Focused Review Site Visit Report Site Visit Report: Unannounced Focused Review (1078)
2015 Check Sheets for Visiting Teams – Generic Version 2015 Check Sheets for Visiting Teams: Generic Package (3170)
2015 Check Sheets for Visiting Teams - Job Corps Version 2015 Check Sheets for Job Corps Centers (670)
2015 Check Sheets for Visiting Teams - Federal Version 2015 Check Sheets for Federal Institutions (775)
Worksheet For Visiting Teams: Non-Main Campuses 2015 Worksheet for Non-Main Campus Sites for Teams (652)
Worksheet For Visiting Teams: Refund Policy 2015 Refund Policy Worksheet for Teams (652)
Worksheet For Visiting Teams: Course Prep 2015 Worksheet for Course Prep Review for Teams (601)
Institutional Financial Data Forms
COE Financial Questionnaire – Dec 2014 COE Financial Questinnaire (2210)
COE Heightened Monitoring Financial Form 2014 Heightened Monitoring - Financial Form (2014) (1820)
Other Forms
COE Expense Voucher – January 2016 Form for submitting COE-related expenses for team visits. Open file, complete, save in PDF format. Attach scanned original receipts and submit via email to owenc@council.org. Expense Voucher - Jan 2016 (3531)
COE BioData Form 2013
Form for providing contact information and qualifications to serve as a COE visiting team member or leader.
BIODATA Form (Biographical Data for Team Members/Leaders) (2752)