Applications & Forms

Membership Applications

Click on the icons below to save copies of membership applications and forms.

IMPORTANT: Refer to the appropriate version of the Handbook of Accreditation for detailed information about membership requirements, conditions, and standards. Refer also to the Policies and Rules of the Commission for important procedural information.

Name Application Site Visit Check Sheet Application Fees*
Candidate for Accreditation(Public, Non-Public, Job Corps Centers) Candidate Application (Oct 2012) (2484) Candidate for Accreditation Site Visit Report (1861) 1,500
Alternate Procedure for Initial Accreditation – Public/Non-Public Alternate Procedure Application (July 2012) (1179)   1,500
Candidate for Accreditation (Federal Institutions) Candidate Application for Federal Institutions (Oct 2012) (779) Candidate Visit Form for Federal Institutions June 2012 (568) 1,500
Alternate Procedure for Initial Accreditation (Federal Institutions) Alternate Procedure for Initial Accreditation - Federal (Oct 2012) (814)   1,500

* – Other fees may apply. See Handbook of Accreditation for more information.

Substantive Change Applications

The chart below lists substantive changes institutions request approval for most frequently.

The list below is not a comprehensive listing. If you need more information about a change that does not appear below, refer to the most current version of the Handbook of Accreditation, or contact the Council office.

Click available links to access applications and site visit forms.

Substantive Change Letter of Notification Required Application Required Commission Review/Approval Required *Site Visit Required/Check Sheet Fee Required
Governance/Control
Change of Governance X        
Change of Ownership or Control(Reinstatement of Accreditation)   Reinstatement of Accreditation Application June 2012 (998) X Reinstatement of Accreditation Site Visit Report 2010 (691) 3,000
Change of Stock, Not Control X        
Change of 50% or more in the voting membership of a non-profit institution’s board   X X X 3,000
Execution of an agreement effectively nullifying the power of the governing board to control the institution X        
Change in Institutional Mission X   X    
Change in Legal Status X   X    
Institutional
Merger of two or more institutions (See Handbook for definition.)   Merger Application - 2012 (691) X Merger Site Visit 2010 (575) 1,000
Change of Name   Name Change Application - 2012 (838)     250
Change of Location (A change of location is defined as a physical relocation of an existing main, branch, or extension campus)   Change of Location Application - 2012 (1059) X Change of Location Site Visit Form (890) 500
Monitoring Institutional Growth – FTE (Notice required within 30 days of increase for increases of 25% or more from most recently filed annual report.) Formal Notice of FTE Increase 2011 (931)        
Additional Non-Main Campus Sites
New Branch Campus (Only one application for the establishment of a branch or extension shall be accepted at a time. An application for a second branch or extension will not be accepted until after the on-site visit of the first application and final approval by the Commission.)   New Branch Campus Application Sept 2013 (1133) X Branch Campus Site Visit Report - June 2013 (769) 1,000
New Extension Campus (Only one application for the establishment of a branch or extension shall be accepted at a time. An application for a second branch or extension will not be accepted until after the on-site visit of the first application and final approval by the Commission.)   New Extension Campus Application - Sept 2013 (207) X New Extension Campus Site Visit Report - June 2013 (185) 1,000
Instructional Service Center   Instructional Service Center Application 2012 (779) X Instructional Service Center Visit Form 2010 (683) 500
Extended Classroom   Extended Classroom Application 2012 (760) X Extended Classroom Visit 2010 (646) 500
Programmatic
2Associate Degree program – PUBLIC   New Associate Degree Program Application PUBLIC - 2012 (816) X Associate Degree Visit 2010 (888) 500 for Initial Degree / 250 for Subsequent Degree
2Associate Degree program – NON-PUBLIC   New Associate Degree Program Application NON-PUBLIC- 2012 (1035) X Associate Degree Visit 2010 (888) 500 for Initial Degree / 250 for Subsequent Degree
2Program Addition/ Revision - PUBLIC   MiniForm - 2012 with Instructions (1775) X    
2Addition of New Program – NON-PUBLIC   NEW PROGRAM App NON-PUBLIC - 2012 (1706) X   250
12Change in Existing Program – objectives, length, content, or other revisions equaling or exceeding 25% (Any change of less than 25% must be submitted to the Commission by letter, and only one such change per program can be processed within a 12-month period.)   Change in Existing Progam Application - 2012 (1644) X    
Program Relocation/Replication – addition of a currently- approved program to another approved campus or moving a currently-approved program from one approved campus to another.   Program Relocation or Replication 2012 (1082)      
Institutional Distance Education Delivery – NON-PUBLIC
(See Handbook for definition.)
  Institutional Distance Education Application - 2012 (798) X X 500
Change of Programmatic Scope   Change of Programmatic Scope - 2012 (941) X   500
Clock Hour/Credit Hour Conversion   Clock Credit Conversion - 2012 (1121) X   100 Per Program
Contractual Agreements for Instruction (with entities that are/are not Title IV, HEA certified)   Application for Contracts for Instruction July 31, 2012 (416) X   1,500

1The only substantive change that will be considered for approval while an institution is in candidate status.

2The only substantive changes that will be considered for approval for accredited institutions within six months prior to hosting a visiting team for reaffirmation of accreditation.

Forms

Name File
Self-Study Forms for Institutions Hosting Accreditation Teams in Calendar Year 2015
 2014 Self-Study Form – Ownership 2014 Self-Study Chart: Ownership (20)
 2014 Self-Study Form – Task Sheet 2014 Self-Study Chart: Task Sheet (24)
 2014 Self-Study Form – Staff Charts 2014 Self-Study Chart: Staff Roster (14)
 2014 Self-Study Form – Postsecondary Program Chart 2014 Self-Study Chart: Postsecondary Programs (24)
 2014 Self-Study Form – Secondary Program Chart 2014 Self-Study Chart: Secondary Program Chart (12)
 2014 Self-Study Form – Clock Hr/Credit Hr Chart 2014 Self-Study Chart: Clock Hour/Credit Hour (11)
 2014 Self-Study Form – Employer Program Verification 2014 Self-Study Chart: Employer Verification Form (22)
Link to Advisory Committee Survey Form https://www.surveymonkey.com/s/OccAdvisoryCommStandards
Self-Study Forms for Institutions Hosting Accreditation Teams in Calendar Year 2014
 2013 Self-Study Form – Ownership 2013 Self-Study Form - Ownership (684)
 2013 Self-Study Form – Task Sheet 2013 Self-Study Form - Task Sheet (845) 
 2013 Self-Study Form – Staff Charts 2013 Self-Study Form - Staff Charts (662) 
 2013 Self-Study Form – Postsecondary Program Chart 2013 Self-Study Form - Postsecondary Program Chart (792)
 2013 Self-Study Form – Secondary Program Chart 2013 Self-Study Form - Secondary Program Chart (431) 
 2013 Self-Study Form – Clock Hr/Credit Hr Chart 2013 Self-Study Form - Clock Hr/Credit Hr Chart (557)
 2013 Self-Study Form – Employer Program Verficiation 2013 Self-Study Form - Employer Program Verfication (892) 
Link to Advisory Committee Survey Form https://www.surveymonkey.com/s/OccAdvisoryCommStandards
Institutional Annual Report Forms
Form-Improvement Plan for Triggered Programs Improvement Plan Form for Triggered Programs (1039)
Instructions-Improvement Plan for Triggered Programs Instructions-IMPROVEMENT PLAN FOR TRIGGERED PROGRAMS (695)
2013 FTE Increase Notification Form Formal Notice of FTE Increase (2013) (429)
Enrollment Monitoring Form – 2013 Enrollment Monitoring Form - 2013 (1589)
2013 FTE Worksheet 2013 FTE Worksheet (2312)
2013 CPL Heightened Monitoring Data Reporting Form – May 2013 (Excel Spreadsheet and Word Document) 2013 CPL Data Reporting Form (Excel Spreadsheet) (2672) INSTRUCTIONS for 2013 CPL Data Reporting Form (3609)
2013 CPL Calculation Worksheet and Instructions (Excel Spreadsheet and Word Document) 2013 CPL Calculation Worksheet (Excel) (2865)Instructions for 2013 CPL Calculation Worksheet (1513)
2013 CPL Chart and Instructions for Job Corps Centers (Word) 2013 CPL Chart and Instructions for Job Corps (Word) (463)
Forms for 2013 Visiting Teams
2012 Check Sheets For Visiting Teams – Federal Version {title} ({hits})
2012 Check Sheets For Visiting Teams – Generic Version (Public and Non-Public Institutions) {title} ({hits})
2012 Check Sheets For Visiting Teams – Job Corps Version {title} ({hits})
2012 Check Sheets For Visiting Teams – Programmatic Version {title} ({hits})
Forms for 2014 Visiting Teams
2013 Check Sheets for Visiting Teams – Generic Version 2013 Check Sheets for Accreditation Team Visits: Generic Version (2413)
2013 Check Sheets for Visiting Teams - Job Corps Version 2013 Check Sheets for Accreditation Visiting Teams: Job Corps Version (302)
2013 Check Sheets for Visiting Teams - Federal Version 2013 Check Sheets for Accreditation Visiting Teams: Federal Version (550)
2013 Check Sheets for Visiting Teams – Programmatic {title} ({hits})
Institutional Financial Data Forms
COE Financial Form 2010 (REVISED) COE Financial Form 2010 (REVISED) (1955)
COE Heightened Monitoring Financial Form 2014 Heightened Monitoring - Financial Form (2014) (569)
Other Forms
COE Expense Voucher – 2014 - NEW!
Form for submitting COE-related expenses for team visits. Open file, complete, save in PDF format. Attach scanned original receipts and submit via email to owenc@council.org.
COE Expense Voucher EXCEL Version - NEW! (172)
COE BioData Form 2013
Form for providing contact information and qualifications to serve as a COE visiting team member or leader.
BIODATA Form (Biographical Data for Team Members/Leaders) (1173)