Applications & Forms

Membership Applications

Click on the icons below to save copies of membership applications and forms.

IMPORTANT: Refer to the appropriate version of the Handbook of Accreditation for detailed information about membership requirements, conditions, and standards. Refer also to the Policies and Rules of the Commission for important procedural information.

Name Application Site Visit Check Sheet Application Fees*
Candidate for Accreditation(Public, Non-Public, Job Corps Centers) APP: Candidate for Accreditation (Jan 2015) (117) Form Not Available-Check Back 1,500
Candidate for Accreditation (Federal Institutions) Candidate Application for Federal Institutions (Oct 2012) (1303) Form Not Available-Check Back 1,500

* – Other fees may apply. See Handbook of Accreditation for more information.

Substantive Change Applications

The chart below lists substantive changes institutions request approval for most frequently.

The list below is not a comprehensive listing. If you need more information about a change that does not appear below, refer to the most current version of the Handbook of Accreditation, or contact the Council office.

Click available links to access applications and site visit forms.

Substantive Change Letter of Notification Required Application Required Commission Review/Approval Required *Site Visit Required/Check Sheet Fee Required
Governance/Control
Change of Governance X
Change of Ownership or Control(Reinstatement of Accreditation) APP: Reinstatement of Acc - CofO (Jan 2015) (70) X Form Not Available-Check Back 3,000
Change of Stock, Not Control X
Change of 50% or more in the voting membership of a non-profit institution’s board X X X 3,000
Execution of an agreement effectively nullifying the power of the governing board to control the institution X
Change in Institutional Mission X X
Change in Legal Status X X
Institutional
Change of a Branch to a Main Campus APP: Branch to Main Campus (March 2015) (53) X Form Not Available-Check Back 3,000
Merger of two or more institutions (See Handbook for definition.) Merger Application - 2012 (1089) X Form Not Available-Check Back 3,000
Change of Name APP: Change of Name (Jan 2015) (71) 500
Change of Location (A change of location is defined as a physical relocation of an existing main, branch, or extension campus) APP: Change of Location (Jan 2015) (68) X Form Not Available-Check Back 1,000
Monitoring Institutional Growth – FTE (Notice required within 30 days of increase for increases of 25% or more from most recently filed annual report.) Formal Notice of FTE Increase 2011 (1383)
Campus Closure Application (Permanent or Temporary Closing of Main/Branch/Extension) Campus Closure Application - 4-1-2015 (68) 500
Additional Non-Main Campus Sites
New Branch Campus (Only one application for the establishment of a branch or extension shall be accepted at a time. An application for a second branch or extension will not be accepted until after the on-site visit of the first application and final approval by the Commission.) APP: New Branch (Feb 2015) (58) X Form Not Available-Check Back 1,500
New Extension Campus (Only one application for the establishment of a branch or extension shall be accepted at a time. An application for a second branch or extension will not be accepted until after the on-site visit of the first application and final approval by the Commission.) APP: New Extension (March 2015) (62) X Form Not Available-Check Back 1,500
Instructional Service Center APP: Instructional Service Center (Feb 2015) (63) X Form Not Available-Check Back 1,500
Extended Classroom APP: Extended Classroom (Apr 2015) (58) X Form Not Available-Check Back 1,500
Programmatic
2Associate Degree program – PUBLIC APP: New Associate Degree - Public (Feb 2015) (60) X Form Not Available-Check Back 1,000 for Initial Degree / 500 for Subsequent Degree
2Associate Degree program – NON-PUBLIC APP: New Associate Degree - Non-Public (Feb 2015) (59) X Form Not Available-Check Back 1,000 for Initial Degree / 500 for Subsequent Degree
2 Mini-Form – PUBLIC MiniForm PUBLIC - 4-1-2015 (2816) X
2Addition of New Program – NON-PUBLIC NEW PROGRAM Application NON-PUBLIC - March 2015 (2616) X 500
12Change in Existing Program – objectives, length, content, or other revisions equaling or exceeding 25% (Any change of less than 25% must be submitted to the Commission by letter, and only one such change per program can be processed within a 12-month period.) Change in Existing Progam Application - 2015 (2523) X  250
2Program Modification (Application for Course Prep Hour Approval) APP: Program Modification (2015) (61)  X
Program Relocation/Replication – addition of a currently- approved program to another approved campus or moving a currently-approved program from one approved campus to another. Program Relocation or Replication 2015 (1675)  250
Institutional Distance Education Delivery – NON-PUBLIC
(See Handbook for definition.)
Institutional Distance Education Application - 2012 (1194) X X 1,000
Change of Programmatic Scope APP: Change of Programmatic Scope (Jan 2015) (80) X 500
Clock Hour/Credit Hour Conversion Clock Credit Conversion - 2015 (1889) X 250 Per Program
Contractual Agreements for Instruction (with entities that are/are not Title IV, HEA certified) Application for Contracts for Instruction July 31, 2012 (797) X 1,500
Institutional Teach-Out Form Institutional Teach-Out Form - 4-1-2015 (105)
Two Party Teachout Application Two Party Teachout Application - 4-1-2015 (57)  X

1The only substantive change that will be considered for approval while an institution is in candidate status.

2The only substantive changes that will be considered for approval for accredited institutions within six months prior to hosting a visiting team for reaffirmation of accreditation.

Forms

Name File
Self-Study Forms for Institutions Hosting Accreditation Teams in Calendar Year 2015
 2014 Self-Study Form – Ownership 2014 Self-Study Chart: Ownership (1033)
 2014 Self-Study Form – Task Sheet 2014 Self-Study Chart: Task Sheet (1270)
 2014 Self-Study Form – Staff Charts 2014 Self-Study Chart: Staff Roster (1016)
 2014 Self-Study Form – Postsecondary Program Chart 2014 Self-Study Chart: Postsecondary Programs (1178)
 2014 Self-Study Form – Secondary Program Chart 2014 Self-Study Chart: Secondary Program Chart (576)
 2014 Self-Study Form – Clock Hr/Credit Hr Chart 2014 Self-Study Chart: Clock Hour/Credit Hour (805)
 2014 Self-Study Form – Employer Program Verification 2014 Self-Study Chart: Employer Verification Form (1581)
Link to Advisory Committee Survey Form https://www.surveymonkey.com/s/OccAdvisoryCommStandards
Self-Study Forms for Institutions Hosting Accreditation Teams in Calendar Year 2016
 2015 Self-Study Form – Ownership Form Not Available-Check Back
 2015 Self-Study Form – Task Sheet Form Not Available-Check Back
 2015 Self-Study Form – Staff Charts Form Not Available-Check Back
 2015 Self-Study Form – Postsecondary Program Chart Form Not Available-Check Back
 2015 Self-Study Form – Secondary Program Chart Form Not Available-Check Back
 2015 Self-Study Form – Clock Hr/Credit Hr Chart Form Not Available-Check Back
 2015 Self-Study Form – Employer Program Verficiation 2014 Self-Study Chart: Employer Verification Form (1581)
Link to Advisory Committee Survey Form https://www.surveymonkey.com/s/OccAdvisoryCommStandards
Institutional Annual Report Forms
Form-Improvement Plan for Triggered Programs Improvement Plan Form (364)
Instructions-Improvement Plan for Triggered Programs Instructions-IMPROVEMENT PLAN FOR TRIGGERED PROGRAMS (1387)
FTE Increase Notification Form Formal Notice of FTE Increase (905)
Enrollment Monitoring Form Enrollment Monitoring Form (2253)
FTE Calculation Worksheet FTE Calculation Worksheet (3214)
CPL HEIGTHENED MONITORING Data Reporting Form (Excel Spreadsheet and Word Document) CPL Data Reporting Form (Excel Spreadsheet) (3534) INSTRUCTIONS for CPL Data Reporting Form - HEIGHTENED MONITORING (4492)
2014 CPL Calculation Worksheet and Instructions (Excel Spreadsheet and Word Document) CPL Calculation Worksheet (Excel) (4956)Instructions for 2014 CPL Calculation Worksheet (3339)
2014 CPL Chart and Instructions for Job Corps Centers (Word) 2014 CPL Chart and Instructions for Job Corps (Word) (998)
Forms for 2015 Visiting Teams
2014 Check Sheets For Visiting Teams – Federal Version 2014 (869)
2014 Check Sheets For Visiting Teams – Generic Version (Public and Non-Public Institutions) 2014 Generic Check Sheets - Rev 1-17-15b (3006)
2014 Check Sheets For Visiting Teams – Job Corps Version 2014 Job Corps Check Sheets (519)
Worksheet For Visiting Teams: Branch/Extension Campuses Branch/Extension Worksheet for Teams (277)
Worksheet For Visiting Teams: Refund Policy Refund Policy Worksheet for Teams (377)
Worksheet For Visiting Teams: Course Prep Course Prep Worksheet for Teams (310)
Forms for 2016 Visiting Teams
2015 Check Sheets for Visiting Teams – Generic Version Form Not Available-Check Back
2015 Check Sheets for Visiting Teams - Job Corps Version Form Not Available-Check Back
2015 Check Sheets for Visiting Teams - Federal Version Form Not Available-Check Back
Worksheet For Visiting Teams: Non-Main Campuses Form Not Available-Check Back
Worksheet For Visiting Teams: Refund Policy Form Not Available-Check Back
Worksheet For Visiting Teams: Course Prep Form Not Available-Check Back
Institutional Financial Data Forms
COE Financial Questionnaire – Dec 2014 COE Financial Questinnaire (690)
COE Heightened Monitoring Financial Form 2014 Heightened Monitoring - Financial Form (2014) (1101)
Other Forms
COE Expense Voucher – January 2015Form for submitting COE-related expenses for team visits. Open file, complete, save in PDF format. Attach scanned original receipts and submit via email to owenc@council.org. Expense Voucher - Jan 2015 (1908)
COE BioData Form 2013
Form for providing contact information and qualifications to serve as a COE visiting team member or leader.
BIODATA Form (Biographical Data for Team Members/Leaders) (1787)