Applications & Forms
Membership Applications
Click on the icons below to save copies of membership applications and forms.
IMPORTANT: Refer to the appropriate version of the Handbook of Accreditation for detailed information about membership requirements, conditions, and standards. Refer also to the Policies and Rules of the Commission for important procedural information.
| Name | Application | Site Visit Check Sheet | Application Fees* |
|---|---|---|---|
| Candidate for Accreditation(Public, Non-Public, Job Corps Centers) | Candidate Application (Oct 2012) (1143) | Candidate for Accreditation Site Visit Report (1160) | 1,500 |
| Alternate Procedure for Initial Accreditation – Public/Non-Public | Alternate Procedure Application (July 2012) (625) | 1,500 | |
| Candidate for Accreditation (Federal Institutions) | Candidate Application for Federal Institutions (Oct 2012) (400) | Candidate Visit Form for Federal Institutions June 2012 (245) | 1,500 |
| Alternate Procedure for Initial Accreditation (Federal Institutions) | Alternate Procedure for Initial Accreditation - Federal (Oct 2012) (423) | 1,500 |
* – Other fees may apply. See Handbook of Accreditation for more information.
Substantive Change Applications
The chart below lists substantive changes institutions request approval for most frequently.
The list below is not a comprehensive listing. If you need more information about a change that does not appear below, refer to the most current version of the Handbook of Accreditation, or contact the Council office.
Click available links to access applications and site visit forms.
| Substantive Change | Letter of Notification Required | Application Required | Commission Review/Approval Required | *Site Visit Required/Check Sheet | Fee Required |
|---|---|---|---|---|---|
| Governance/Control | |||||
| Change of Governance | X | ||||
| Change of Ownership or Control(Reinstatement of Accreditation) | Reinstatement of Accreditation Application June 2012 (655) | X | Reinstatement of Accreditation Site Visit Report 2010 (448) | 3,000 | |
| Change of Stock, Not Control | X | ||||
| Change of 50% or more in the voting membership of a non-profit institution’s board | X | X | X | 3,000 | |
| Execution of an agreement effectively nullifying the power of the governing board to control the institution | X | ||||
| Change in Institutional Mission | X | X | |||
| Change in Legal Status | X | X | |||
| Institutional | |||||
| Merger of two or more institutions (See Handbook for definition.) | Merger Application - 2012 (448) | X | Merger Site Visit 2010 (357) | 1,000 | |
| Change of Name | Name Change Application - 2012 (564) | 250 | |||
| Change of Location (A change of location is defined as a physical relocation of an existing main, branch, or extension campus) | Change of Location Application - 2012 (671) | X | Change of Location Site Visit Form (591) | 500 | |
| Monitoring Institutional Growth – FTE (Notice required within 30 days of increase for increases of 25% or more from most recently filed annual report.) | Formal Notice of FTE Increase 2011 (615) | ||||
| Additional Non-Main Campus Sites | |||||
| Branch or Extension (Only one application for the establishment of a branch or extension shall be accepted at a time. An application for a second branch or extension will not be accepted until after the on-site visit of the first application and final approval by the Commission.) | New Branch and Extension Campus Application 2012 (755) | X | Branch Campus Site Visit Report (474) | 1,000 | |
| Instructional Service Center | Instructional Service Center Application 2012 (516) | X | Instructional Service Center Visit Form 2010 (456) | 500 | |
| Extended Classroom | Extended Classroom Application 2012 (516) | X | Extended Classroom Visit 2010 (422) | 500 | |
| Programmatic | |||||
| 2Associate Degree program – PUBLIC | New Associate Degree Program Application PUBLIC - 2012 (533) | X | Associate Degree Visit 2010 (583) | 500 for Initial Degree / 250 for Subsequent Degree | |
| 2Associate Degree program – NON-PUBLIC | New Associate Degree Program Application NON-PUBLIC- 2012 (659) | X | Associate Degree Visit 2010 (583) | 500 for Initial Degree / 250 for Subsequent Degree | |
| 2Program Addition/ Revision - PUBLIC | MiniForm - 2012 with Instructions (1092) | X | |||
| 2Addition of New Program – NON-PUBLIC | NEW PROGRAM App NON-PUBLIC - 2012 (1154) | X | 250 | ||
| 12Change in Existing Program – objectives, length, content, or other revisions equaling or exceeding 25% (Any change of less than 25% must be submitted to the Commission by letter, and only one such change per program can be processed within a 12-month period.) | Change in Existing Progam Application - 2012 (988) | X | |||
| Program Relocation/Replication – addition of a currently- approved program to another approved campus or moving a currently-approved program from one approved campus to another. | Program Relocation or Replication 2012 (710) | ||||
| Institutional Distance Education Delivery – NON-PUBLIC (See Handbook for definition.) |
Institutional Distance Education Application - 2012 (536) | X | X | 500 | |
| Change of Programmatic Scope | Change of Programmatic Scope - 2012 (622) | X | 500 | ||
| Clock Hour/Credit Hour Conversion | Clock Credit Conversion - 2012 (736) | X | 100 Per Program | ||
| Contractual Agreements for Instruction (with entities that are/are not Title IV, HEA certified) | Application for Contracts for Instruction July 31, 2012 (183) | X | 1,500 | ||
1The only substantive change that will be considered for approval while an institution is in candidate status.
2The only substantive changes that will be considered for approval for accredited institutions within six months prior to hosting a visiting team for reaffirmation of accreditation.
Forms
| Name | File |
|---|---|
| Self-Study Forms for Institutions Hosting Accreditation Teams in Calendar Year 2013 | |
| 2012 Self-Study Form – Ownership | 2012 Self-Study Form - Ownership (258) |
| 2012 Self-Study Form – Task Sheet | 2012 Self-Study Form - Task Sheet (325) |
| 2012 Self-Study Form – Staff Charts | 2012 Self-Study Form - Staff Charts (277) |
| 2012 Self-Study Form – Postsecondary Program Chart | 2012 Self-Study Form - Postsecondary Educational Program Chart (321) |
| 2012 Self-Study Form – Secondary Program Chart | 2012 Self-Study Form - Secondary Educational Program Chart (177) |
| 2012 Self-Study Form – Clock Hr/Credit Hr Chart | 2012 Self-Study Form - Clock Hour/Credit Hour Chart (284) |
| 2012 Self-Study Form – Employer Program Verification | 2012 Self-Study Form - Employer Program Verification Form (403) |
| Self-Study Forms for Institutions Hosting Accreditation Teams in Calendar Year 2014 (Coming Soon) | |
| 2013 Self-Study Form – Ownership | 2013 Self-Study Form - Ownership (69) |
| 2013 Self-Study Form – Task Sheet | 2013 Self-Study Form - Task Sheet (102) |
| 2013 Self-Study Form – Staff Charts | 2013 Self-Study Form - Staff Charts (102) |
| 2013 Self-Study Form – Postsecondary Program Chart | 2013 Self-Study Form - Postsecondary Program Chart (113) |
| 2013 Self-Study Form – Secondary Program Chart | 2013 Self-Study Form - Secondary Program Chart (63) |
| 2013 Self-Study Form – Clock Hr/Credit Hr Chart | 2013 Self-Study Form - Clock Hr/Credit Hr Chart (86) |
| 2013 Self-Study Form – Employer Program Verficiation | 2013 Self-Study Form - Employer Program Verfication (137) |
| Institutional Annual Report Forms | |
| Form-Improvement Plan for Triggered Programs | Improvement Plan Form for Triggered Programs (178) |
| Instructions-Improvement Plan for Triggered Programs | Instructions-IMPROVEMENT PLAN FOR TRIGGERED PROGRAMS (108) |
| 2013 FTE Increase Notification Form | Formal Notice of FTE Increase (2013) (73) |
| Enrollment Monitoring Form – 2013 | Enrollment Monitoring Form - 2013 (1094) |
| 2013 FTE Worksheet | 2013 FTE Worksheet (1554) |
| 2013 CPL Heightened Monitoring Data Reporting Form – May 2013 (Excel Spreadsheet and Word Document) | 2013 CPL Data Reporting Form (Excel Spreadsheet) (1778) INSTRUCTIONS for 2013 CPL Data Reporting Form (2103) |
| 2013 CPL Calculation Worksheet and Instructions (Excel Spreadsheet and Word Document) | 2013 CPL Calculation Worksheet (Excel) (1273)Instructions for 2013 CPL Calculation Worksheet (1000) |
| 2012 CPL Chart and Instructions for Job Corps Centers (Word) | 2012 CPL Chart and Instructions for Job Corps (Word) (180) |
| Forms for 2013 Visiting Teams | |
| 2012 Check Sheets For Visiting Teams – Federal Version | 2012 Check Sheets for Federal Institutions (616) |
| 2012 Check Sheets For Visiting Teams – Generic Version (Public and Non-Public Institutions) | 2012 Check Sheets - Generic Package (1717) |
| 2012 Check Sheets For Visiting Teams – Job Corps Version | 2012 Check Sheets for Job Corps Centers (324) |
| 2012 Check Sheets For Visiting Teams – Programmatic Version | 2012 Check Sheets for Visiting Teams - Programmatic Version (334) |
| Forms for 2014 Visiting Teams | |
| [Download id not defined] | |
| [Download id not defined] | |
| [Download id not defined] | |
| [Download id not defined] | |
| Institutional Financial Data Forms | |
| COE Financial Form 2010 (REVISED) | COE Financial Form 2010 (REVISED) (1219) |
| COE Heightened Monitoring Financial Form 2012 | Heightened Monitoring - Financial Form (2012) (213) |
| Other Forms | |
| COE Expense Voucher – 2013 Form for submitting COE-related expenses for team visits. Open file, complete, and submit in hard copy with original receipts. |
Expense Voucher 2013 (926) |
| COE BioData Form 2013 Form for providing contact information and qualifications to serve as a COE visiting team member or leader. |
BIODATA Form (Biographical Data for Team Members/Leaders) (771) |
